Optimum7 Candidate Data Privacy Notice

Optimum7 is committed to protecting the privacy and security of personal data provided by job applicants. This notice outlines how we collect, use, store, and protect candidate information during the recruitment process.

1. Information We Collect

We may collect and process the following types of personal data from applicants:

• Contact details (name, email, phone number, address)
• Resume, cover letter, and other submitted documents
• Employment history and qualifications
• Interview records and notes
• References and background check information (if applicable)

2. Purpose of Data Collection

Candidate data is collected and processed solely for the purposes of:

• Evaluating qualifications and suitability for the position applied for
• Communicating with applicants regarding the recruitment process
• Conducting interviews, background checks, and reference verifications (if applicable)
• Complying with legal and regulatory requirements

3. Data Retention

We retain candidate data for a limited period after the recruitment process. If an applicant is not hired, their data may be kept for up to 5 years in case future opportunities arise, unless they request deletion sooner.

4. Data Sharing and Security

• Candidate data is only shared internally with relevant hiring managers and HR personnel
• We do not sell or share applicant data with third parties without consent, except where legally required
• Appropriate security measures are in place to protect personal data from unauthorized access or misuse

5. Applicant Rights

Applicants have the following rights regarding their personal data:

• Request a copy of their personal data processed by Optimum7
• Request the correction of inaccurate or incomplete data
• Request the deletion of personal data, subject to legal and operational requirements
• Object to or request the restriction of data processing under certain conditions
• If data processing is based on consent, applicants may withdraw it at any time without affecting the lawfulness of processing prior to withdrawal

Contact Information

For any questions regarding this notice or to exercise data rights, please contact Optimum7’s HR department at [email protected].

By submitting an application to Optimum7, candidates acknowledge that they have read and understood this Data Privacy Notice.